Employer Declaration for Foreigners — Services for Employers

The employer declaration is a document registered by the employer at the District Employment Office (PUP) before hiring a worker from abroad. Once registered, the foreigner can legally start work without the need for a separate work permit.

This is a simplified path — faster and less costly than a standard work permit. Ideal for employers needing quick recruitment.

• Ukraine
• Belarus
• Moldova
• Armenia

• Validity of declaration: up to 24 months from the date of issue.
• Type of work: only for the employer indicated in the declaration — changing employer requires a new declaration.
• Registration obligation: the declaration must be registered at the PUP BEFORE the foreigner starts work.
• Notification obligation: the employer has 7 days to notify the PUP that the foreigner has started or has not started work.

1. 1The employer completes the declaration registration application form (available at PUP or online via praca.gov.pl).
2. 2Submission of application at the District Employment Office competent for the employer's registered office or place of residence.
3. 3Payment of fee: PLN 100 for declaration registration.
4. 4PUP registers the declaration — usually within 1–7 working days.
5. 5Employer passes the registered declaration to the worker.
6. 6If the foreigner is abroad — submits a visa D application based on the declaration.
7. 7Worker arrives in Poland and starts work — employer notifies PUP within 7 days.

• Declaration registration application form (completed and signed by the employer)
• Copies of company registration documents (KRS or CEIDG printout)
• Employer's identity document (ID card or passport) — or power of attorney
• Proof of payment of PLN 100 fee
• Foreigner's data: first name, last name, date of birth, citizenship, passport number

• Employing a foreigner before the declaration has been registered — risk of a fine of up to PLN 50,000.
• Failure to notify the PUP of commencement or non-commencement of work within 7 days.
• Incorrect foreigner data in the declaration — discrepancy with passport prevents visa issuance.
• Exceeding the permitted work period under the declaration.
• Changing employer or position without a new declaration.

If you regularly employ dozens or hundreds of workers from abroad, we can take over all legalisation services. We offer:

• Serial declaration registration — we handle both one-off orders and ongoing cooperation.
• Dedicated account manager — one point of contact, full knowledge of your company and its employees.
• Deadline monitoring — we notify you of the need to renew documents.
• Reporting — regular status reports on documents for your HR department.
• Service from all over Poland — we operate remotely, without the need for in-person visits.